FYI
"If preparatory information is not provided to you, ask for it. Your
institution or department may not have addressed some of these questions
or issues. If that is the case, it will be up to you to prepare for the
committee a file of materials that makes the best case for the quality
of your work."
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Folks:
The posting below gives some good guidance on preparing your promotion,
tenure, and annual review materials. It is from Chapter 1 Planning
Ahead, in Preparing for Promotion, Tenure, and Annual Review: A Faculty
Guide, Second Edition, by Robert M. Diamond, The National Academy for
Academic Leadership. Published by, Anker Publishing Company, Inc., P.O.
Box 249, Bolton, Massachusetts. <www.ankerpub.com>. Copyright (c) 2004
by Anker Publishing Company, Inc. All rights reserved. Reprinted with
permission.
Regards,
Rick Reis
reis@stanford.edu
UP NEXT: Lack of Experience in Teaching: Lessons From Quick Starters
Tomorrow's Faculty Development
----------------------------------- 841 words
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PREPARING FOR PROMOTION, TENURE AND ANNUAL REVIEW
PLANNING AHEAD
The more complete the information you have about the promotion, tenure,
and annual review process at your institution, the better. As you read
this book, it is important to keep in mind that criteria and procedures
vary from institution to institution, from discipline to discipline, and
from department to department. While in a larger institution there may
be several committees involved (often at the department, school/college,
and institution level), in a smaller institution there is apt to be a
single promotion and tenure committee reporting directly to the provost,
campus dean, or academic vice president.
The materials you need to collect for your annual review can be part of
the documents you provide for promotion and tenure. Keep in mind
throughout the process of preparing your portfolio-and this is most
important-that at some point in the process those reviewing your
materials will be from other academic disciplines. Don't assume that
the reader knows your field or is familiar with the research you're
discussing or building on. You will also find a difference in focus
between promotion and tenure committees. While promotion committees
tend to base their decision on past accomplishments, tenure committees
tend to base their decision on past accomplishments, tenure committees
will consider both past performance and your long-term potential at your
institution, that is, what you can contribute to the unit and to the
institution in the years ahead. Start early to prepare for your review.
Long before the actual date of your final review, there are a number of
steps you ca! n take. Begin by collecting key information.
Know the Rules: Procedures and Criteria
What You Should Know
Shortly after your faculty appointment, you should begin to gather
information in five general areas.
1) The review process in your unit
* Is there an annual review procedure? Is this a formal or informal
review process? What are you expected to provide? What factors are
being considered?
* Is there a more comprehensive three-year review? How is it similar or
different in the process and practice from the tenure review?
2) The type of documentation the committee will expect
* What materials will the committee expect you to provide to document
your teaching, research on scholarship, and service activities?
* If a professional or teaching portfolio is expected or encouraged,
what should be included, and how should it be organized and presented?
* Will you be asked to provide copies of publications? Will you be
asked to provide published reviews of these publications? Will you be
asked to solicit other reviews?
* Should you provide letters of support, and, if so, from whom and how
many?
* Should you provide a list of references, and, if so, when?
* How much material should be presented and on what timeline?
* Find out if important new materials can still be provided after the
review process has begun. If this option is available it can be very
important if you have works in progress or about to be published.
3) The specific steps that will be followed by the committee(s)
* What steps will the committee follow, and what is the anticipated
timeline? When will decision be made?
* Will the committee interview other colleagues?
* Will documentation or assessment be requested from individuals outside
the institution?
* How will these external reviewers be selected, and what will they be
asked to do?
* Are you expected to provide nominations for outside reviewers? If so,
select these individuals with great care, making sure that they hold
positions that indicate recognition in their field in addition to
disciplinary expertise.
4) The criteria that will be used to assess the quality of the materials
that are provided
* Publications, for example, can be reviewed in many ways. Will the
materials simply be counted using some formula for weighting, or will a
sample be reviewed against a specific set of standards? How are
different publications weighted? Which are the "valued" publications in
your discipline and in your department?
* How will the quality of teaching or advising be determined, and how
will the quality and significance of other professional activities be
measured?
5) The relative weighting of various activities
* Is there a set formula for determining the importance of specific
functions, or will these be considered on an individual basis according
to assignment?
* Is there a standard approach for determining the relative weight of
activities (for example, 40% on the quality of teaching, 40% research,
and 20% service)?
Information of this nature may be provided to you by your department or
program chair or by another designated mentor. At many institutions,
the communication of most of this information is part of a formal
three-year review process. If preparatory information is not provided
to you, ask for it. Your institution or department may not have
addressed some of these questions or issues. If that is the case, it
will be up to you to prepare for the committee a file of materials that
makes the best case for the quality of your work.
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